Whether you are booking a board meeting for 12 or a regional conference for 400, the same five decisions shape the day. Here is a simple planning order, with how each step works at Sandhills Convention Center at the Ramada, 2102 S Jeffers St, North Platte.
1. Pick the room by head count
Book for the number you expect, with a little room to spare. The Small Meeting Room seats up to 40, the Large Meeting Room up to 150, the Half Ballroom up to 225 and the Full Ballroom up to 450. A board meeting, an interview day or a workshop fits the Small Meeting Room; a seminar or company meeting fits the Large Meeting Room; a conference or awards dinner needs the ballroom.
2. Choose the set-up
The set-up changes how many people fit and how they work. Theater rows suit presentations, classroom tables suit training where people take notes, U-shape and boardroom suit discussion, and banquet rounds suit a meal. Sandhills sets up all five.
3. Confirm the audio-visual equipment
Projectors and screens, an overhead sound system and high-speed WiFi are included, so presenters only need to bring their laptop.
4. Plan the food
Long days run on coffee. Catering runs from coffee service and continental breakfast to a full lunch or an awards dinner, served on site, so attendees stay in the room instead of leaving for lunch.
5. Keep attendees close
For multi-day meetings, the Ramada hotel is on the same property, so attendees can meet and stay in one place. Parking is free in the surface lot for all attendees.
Groups that meet here include state agencies, mock jury trials and legal sessions, multi-week traveling roadshows, and companies holding annual meetings and awards dinners. See the meeting rooms page for room details, or call 571-650-7600.